Villa Hills records audit reveals financial discrepancies, puts city under fire

VILLA HILLS, Ky. -- Recommendations were made Wednesday following financial discrepancies that were recently found in an audit involving a detective from the Villa Hills Police Department.

Records from July 1, 2011 and April 11, 2013 were examined by Adam Edelen, Auditor of Public Accounts, and included timesheets, payroll, overtime payments and contracts, according to a letter from Edelen to the Mayor Michael Martin. The letter laid out what Edelen discovered, and what he recommended to solve the issues.

The audit showed city personnel records were inadequate to support employee job position and pay. The audit recommended that the City Council updates its formal job descriptions, revise evaluation criteria and let an attorney figure out the best way to resolve the discrepancy between the employee's job position and wages.

Second, the audit revealed discrepancies and duplication of hours worked and recorded on the employee's timesheet, overtime requests and payroll records identify the actual amount of time worked by the employee could not clearly be determined.

Recommendations from the auditor included more careful review of timesheets and reimbursement for duplicated hours claimed by the employee.

The audit showed work hour reported by the employee did not have enough detailed documentation and appeared excessive at times. In response, Edelen recommended that Villa Hills requires more specific details of work hours and to make sure the employee is performing his duties.

WCPO's Amy Wadas found out Mayor Martin took immediate action to resolve the problems. Martin said a new city handbook was implemented within the last 60 days. With the handbook, keeping track of timekeeping records will be easier.

Martin told Wadas he would review the audit and discuss the audit's findings with the city employee soon following the recommendations made.

 

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